We are seeking a dynamic and highly organized HR Manager to join our team. The ideal candidate will play a key role in overseeing various aspects of human resources, purchasing, financial operations, and administrative tasks. This role requires a proactive leader who can manage multiple responsibilities efficiently while supporting the operations team and fostering client relationships.
Key Responsibilities (include but are not limited to):
- Purchasing Management: Oversee the purchasing process, ensuring cost-effective and timely acquisition of necessary supplies and services.
- Accounts Payable and Receivables: Manage financial transactions, ensure timely payments, and reconcile accounts.
- Billing, Collection, and Invoicing: Handle invoicing, track payments, and manage collections efficiently.
- Document Management: Maintain organized and secure documentation for all HR and financial records.
- Payroll Processing: Accurately process payroll, ensuring compliance with regulations and timely payments.
- Managing Team Attendance: Monitor employee attendance, leave requests, and track absences.
- Creating KPIs and SOPs: Develop and implement key performance indicators and standard operating procedures to enhance team performance.
- Supporting Operations Manager: Collaborate with the Operations Manager to streamline workflows and support overall business objectives.
- Onboarding and Offboarding Staff: Lead the onboarding process for new employees and manage exit procedures for outgoing staff.
- Managing Software and Credentials: Oversee employee access to software, maintain credentials, and ensure the use of up-to-date systems.
- Appointment Setting and Calendar Management: Coordinate appointments and manage the company’s calendar for meetings and events.
- Client Advocacy and Retention: Build strong client relationships, ensuring their needs are met and improving client retention.
- Inventory Management: Oversee inventory levels, track orders, and ensure that supplies are available when needed.
Requirements
Education:
- Bachelor’s degree in Business Administration, HR, or a related field is preferred but not mandatory.
Skills:
- Proficiency in HR and financial software (e.g., Gusto, QuickBooks, BambooHR).
- Strong organizational and multitasking abilities to manage multiple priorities effectively.
- Excellent communication and interpersonal skills to engage with clients and teams.
- Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint) and collaboration tools (e.g., Slack, Asana).
- Strong understanding of U.S. employee and contractor payroll systems, including tax forms like W-4, W-9, and 1099s.
- Exceptional attention to detail, particularly in financial reporting and compliance documentation.
- Ability to handle confidential information with professionalism and discretion.
Experience:
- Proven experience assisting U.S. clients in administrative, HR, or operational roles.
- Demonstrated expertise in U.S. employee and contractor tax documentation, including preparation and submission of W-4, W-9, and 1099 forms.
- At least 2-3 years of experience in HR management or operations, specifically working with U.S. employees or contractors.
- A track record of implementing KPIs and SOPs to enhance team productivity.
- Familiarity with inventory management and purchasing workflows.
Benefits
- Competitive Pay Rates
- Work From Home
- Support System
- Long Term/ Permanent work commitment
Technical Requirements
- Licensed Windows 10 Operating System
- CPU at least intel core i5
- 8Gb Ram Memory
- DSL/ Fiber internet at least 50 mbps
- With back up internet connection
- Headset with mic
- At least 720p Webcam HIP
About the company
Core-VA Solutions is a top-tier provider of virtual assistant services, dedicated to assisting businesses and entrepreneurs in optimizing their operations and achieving their objectives. With a team of highly skilled and adaptable virtual assistants, we deliver customized support across a range of essential functions.
Click this link to apply: Core-VA Solutions - Current Openings (workable.com)